Working with Rows and Columns

Rows and Columns make up an excel worksheet. Every worksheet has an exactly 1,048,76 rows and 16,684 columns and these values can’t be changed. you can insert/delete row(s) and columns(s) but here rows and columns will be deleted automatically from the last according to the number of rows and columns inserted.

Inserting Rows and Columns

  • Inserting rows in excel is very simple. Right click on row number before which you want to insert the row and select insert option from the popup menu that appears. Accordingly, you can insert Columns(s) right clicking on the selected columns and clicking on the insert option. Columns always insert just before your selected columns(s).


you can also insert row(s) and columns(s) from the Home Tab ribbon click on the insert button and clicking on the insert sheet rows or columns option.

How to Deleting Rows or Columns

Row(s) or columns(s) can be deleted by right-clicking on the selected Row(s) or columns(s) and clicking on the delete option.

  • Right click on the selected rows and click on delete option from the Dropdown list, selected rows and columns will be deleted. here two rows are selected naturally two will be deleted. Accordingly, you can delete columns right click on the selected columns and click on delete option from the dropdown list.


You can also delete selected row(s) or columns(s) clicking on delete sheet Rows or Columns from the insert button under the Home ribbon’s cell group.

how to Hide/Unhide rows and columns.

To get the option of hiding and unhiding rows and columns, go to the format button of Home Tab.

  1. To hide the selected rows click on Hide Rows and for Hiding columns click on Hide Columns. contents of the hidden rows /columns will not be
  2. To get back the hidden rows/columns, select the previous and next rows or columns of the hidden Row(s) /columns or select the entire worksheet, and then choose any of these options accordingly. all the hidden rows/columns will come back immediately.

How to Adjusting Rows hight and Columns width

Row Height ⇒ This option is used to changing the row height of the selected row or rows to the defined value. the following dialog box appears, when you click this option, type the value and click on OK button.

AutoFit Row Height ⇒ This feature is used to changing the height of the selected cell(s) to fit the contents accordingly. this can be done by Best Fit Option.

Column Width ⇒ This option changed the width of the selected columns. the following dialog box will appear, define the value and then click on OK Button.

Autofit columns width ⇒ This option changed the columns width immediately to the appropriate size to fit the contents with it.

Default Width ⇒ It shows the value of the standard columns width as 8.43

How to select a cell,  range, or text in a cell 
To SelectDo this 
A single cellClick the cell, or press the arrow keys to move to the cell.
A range of cellClick the first cell in the range, and then drag to the last cell, or hold down SHIFT while you press the arrow keys to extend the selection.
You can also select the first cell in the range, and then press F8 to extend the selection by using the arrow keys. To stop extending the selection, press F8
All Cells on a worksheetClick the Select All button. to select the entire worksheet, you can also press CTRL+A. Note if the worksheet contains data, CTRL+A Select the current region. pressing CTRL+A a second time selects the entire worksheet.
Nonadjacent cells or cell rangeSelect the first cell or range of cells, and then hold down URL while you select the other cells or ranges.
You can also select the first cell or range Of cells, and then press SHIFT+F8 to add another nonadjacent cell or range to the selection. To stop adding cells or ranges
to the selection, press SHIFT+F8 again.
NOTE: You cannot cancel the selection of a cell or range of cells in a nonadjacent selection without canceling the entire selection.
An entire row or columnClick the row or column heading.
1 Row heading
2 Column heading
or column by selecting
You can also select cells in a row the first cell and then pressing CTRL+SHIFT+ARROW key (RIGHT ARROW
or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns).
NOTE If the row or column contains data, CTRL+SHIFT+ARROW key selects the
row or column to the last used cell. Pressing CTRL+SHIFT+ARROW key a second time selects the entire row or column.
The first or last cell on a worksheet or in a Microsoft Office Excel table or DatabasePress CTRL+HOME to select the first cell on the worksheet or in an Excel list.
Press CTRL+END to select the last cell on the worksheet or in an Excel list that
contains data or formatting.
Cell to the last used cell on the worksheet(lower right corner)Select the first cell, and then press CTRL+SHIFT+END to extend the selection od cell to the last used cell on the worksheet(lower-right corner)
Cell to the beginning of the worksheetSelect the first cell, and then press CTRL+SHIFT+HOME to extend the selection of a cell to the beginning of the worksheet
More or fewer cells than the active selectionHold Down SHIFT while you Click the last cell that you want to include in the new selection. The rectangular range between the active cell and the cell that you click becomes the new selection.

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