Connect with us


Insert a header and footer template in Ms word



How Header and Footer work

Use Headers and/or Footers to add some additional information to your document, such as current date, file name, company name, etc. that needs to appear at Header and Footer margins on each page of a document. In these areas, you can insert a company logo or page numbers, etc. Headers are places at the top margin and footers at the bottom margin on each page in the document’s current section.

Header, footer, and page number have their own group on the Insert tab

Several header / footer designs are provided in the building blocks header and footer. Click the Header or Footer button and then select the design you like and the header / footer is automatically added to the document. If you prefer to create your own header, simply select Edit Header under the designs that appear when you click the Header button. Once inserted, the document displays the header / footer area so that you can edit the content. Also, once the header or footer is inserted into a document and the header / footer is selected , the Header Footer Tools Design tab displays (see figure below). The Header & Footer group displays again on the Header & Footer Tools Design Tab.

  1.  Header & Footer Group
    The Header & Footer group lets you format the appearance of the header or footer and/ or format page numbers
  2.  Insert Group
    The buttons in the Insert group let you add graphics and preformatted text elements (e.g., time and date, document properties) to your headers and footers.
  3.  Navigation Group
    The Navigation group buttons let you navigate between headers and footers and from the header in one section to the header in another section.
  4. Options Group
    This group provides the options for creating a different header on the first page. You can also select to have a different header/footer on the odd & even pages; this is useful if you need to adjust the headers/footers alignment for facing pages. If Show Document Text is unselected (i.e., there is no check mark), then the text of your document will not only show your header/footer.
  5. Position Group
    This group allows you to adjust where your header appears on the page(s). The default setting is 0.5 inches from the top and bottom of the page.
  6.  Close Header and Footer Group
    From here you can exit the header/footer text box and continue editing your document.

Insert a predefined header or footer

  • Go to Insert tab+in the Header & Footer group, click Header or Footer.
  • Choose a different header or footer from the gallery that you want. And type your text.
  • Click Close Header and Footer when finished.

Inset a Custom header or footer

  1.  Go to insert tab + in the Header & Footer group click Header or
  2. Click Edit Header or Edit Footer.
  3.  Type text or insert graphics and other content by using the options
    in the Insert group on the Design tab, under the Header & Footer
    Tools tab.
  4. To save the header or footer you created to the gallery of header or footer options, select the text or graphics in the header or footer and then click Sava Selection as New Header or Save Selection as New Footer. Refer to the below figure.
  5. See the custom header and footer on building Block gallery. refer to the figure below.

Alternative Process:

  1. On the first page of the document, double click the header or footer area.
  2. Under Header & Footer Tools, on the design tab, in the Options group, select the different odd and even and different first-page check box.

Or, you can use

  1. On the Insert tab, in the Header & Footer group, click  Header or Foote.
  2.  In the gallery of headers or footers, click a design labeled
    (Odd Page), such as Austere (Odd page).
Create different Header & footer in different Pages.

When you create a header or footer, word will automatically use the same header or footer throughout the entire document. To create a different header or footer for a part of a document, you will need to divide the document into sections and then break the connection between the header or footer in the current section and the previous one.

  • Step1
    Add section break to a document
    if your document is not divided into, sections, you can insert section break where you want the header or footer to vary.
    1) Place the insertion point at the beginning of the document that starts a new
    2) On the Page Layout tab, in the Page Setup group, click the Breaks button, and then under Section Breaks, click Next Page.
    3) Repeat it for every section break that you want in the document.
  •  Step 2
    See Section Break 
    1) Click ViewTab⇒ Drafts.
    2) On the Home tab, in the Find group, click Go To.
    3) Click Section. Click Next to find section breaks in the document. Draftviewmakes.
  • Step3 
    Use the document section break to change headers or footers If your document is already divided into sections, you can use the section breaks to configure headers and footers.
  1. Starting at the beginning of the document, click in the first section for which you want to vary the header or footer.
  2. On the Insert tab, in the Header & Footer group, click Header or Footer.
  3. click Edit Header or Edit Footer.
  4. On the Headers & Footers tab, In the Navigation group, click Link to Previous connection between the header or footer in this section and the previous section.
  5. Change the existing header or footer, or create a new header or footer for this section.
  6. In the Navigation group of the Design tab (Header & Footer contextual tab), click Next Section advance the cursor to the header or footer of the next section.
  7. On the Headers & Footers tab, in the Navigation group, click Link to the previous connection between the header or footer in this section and the previous section.
  8. Change the existing header or footer, or create a new header or footer for this section.
  9. Repeat the previous three steps for all of the sections in the document.
Editing a Section Break.

The section formats are saved at the end of each section in the section mark. The section mark, therefore, controls all the text that precedes it. To edit a section break Display the document in the view of the Outline or Draft layout.

  1.  Double-click the section break line. The Page Setup dialog box will display. If necessary, display the Layout tab.
  2.  Under Section, select from the list in the Section start drop-down list. Click OK.
    Section marks generally do not display in a document at the end of the last section. Of course, you can still change the section formats. Click the last paragraph of the document before you start changing the settings.
    Deleting a Section:
    When a section mark is deleted, all section formats will be removed. The text above the deleted section mark becomes part of the section below and the formats in the section below are applied to the above text. To remove a section.


  1. If necessary, display the document to the section break mark display in Draft or Outline view.
  2. Click the section break mark. Make sure that the insertion point displays the section break mark immediately to the left. Press Eliminate.

Click to comment

Leave a Reply

Your email address will not be published. Required fields are marked *