How Header and Footer work

To add some additional information to your document, such as current date, file name, company name etc. that needs to be appeared at Header and Footer margins on each page of a document, use Headers and/or Footers. You can insert a Company Logo or page numbers etc. in these areas. Headers are places at the top margin and footers at the bottom margin on each page in the current section of the document.

Header, footer, and page number have their own group on the Insert tab

Several header/ footer designs are provided in header and footer building blocks. Click the Header or Footer button and then choose the design you like, and the header/ footer is automatically added to the document. If you prefer to create your own header, simply choose Edit Header under the designs that appear when you click the Header button. Once inserted, the document displays the header/ footer area so you can edit the content. Also, once the header or footer is inserted in a document, and the header/ footer is selected, the Header Footer Tools Design tab displays (see figure below). The Header & Footer group displays again on the Header & Footer Tools Design Tab.

  1.  Header & Footer Group
    The Header & Footer group lets you format the appearance of the header or footer and/ or format page numbers
  2.  Insert Group
    The buttons in the Insert group let you add graphics and preformatted text elements (e.g., time and date, document properties) to your headers and footers.
  3.  Navigation Group
    The Navigation group buttons let you navigate between headers and footers and from the header in one section to the header in another section.
  4. Options Group
    This group provides the options of creating a different header on the first page. You can also select to have a different header/ footer on the odd & even pages; this is useful if you need to adjust the alignment of the headers/ footers for facing pages. If Show Document Text is deselected (i.e., there is no checkmark), then your document’s text will not show only your header/ footer will show.
  5. Position Group
    This group allows you to adjust where your header appears on the page(s). The default setting is 0.5 inches from the top and bottom of the page.
  6.  Close Header and Footer Group
    From here you can exit the header/footer text box and continue editing your document.

Insert a predefined header or footer

  • Go to Insert tab+in the Header & Footer group, click Header or Footer.
  • Choose a different header or footer from the gallery that you want. And type your text.
  • Click Close Header and Footer when finished.

Inset a Custom header or footer

  1.  Go to insert tab + in the Header & Footer group click Header or
  2. Click Edit Header or Edit Footer.
  3.  Type text or insert graphics and other content by using the options
    in the Insert group on the Design tab, under the Header & Footer
    Tools tab.
  4. To save the header or footer that you created to the gallery of header or footer options, select the text or graphics in the header or footer, and then click Sava Selection as New Header or Save Selection as New Footer. Refer to the figure below.
  5. See the custom header and footer on building Block gallery. refer to the figure below.

Alternative Process:

  1. On the first page of the document, double click the header or footer area.
  2. Under Header & Footer Tools, on the design tab, in the Options group, select the different odd and even and different first-page check box.

Or, you can use

  1. On the Insert tab, in the Header & Footer group, click  Header or Foote.
  2.  In the gallery of headers or footers, click a design labeled
    (Odd Page), such as Austere (Odd page).
Create different Header & footer in different Pages.

When you create a header or footer, word automatically uses the same header or footer throughout the entire document. To create a different header or footer for part of a document, you’ll need to divide the document into sections, and then break the connection between the header or footer in the current section and the previous do this, follow the instructions below:

  • Step1
    Add section break to a document
    if your document is not divided into, sections, you can insert section break where you want the header or footer to vary.
    1) Place the insertion point at the beginning of the document that starts a new
    2) On the Page Layout tab, in the Page Setup group, click the Breaks button, and then under Section Breaks, click Next Page.
    3) Repeat it for every section break that you want in the document.
  •  Step 2
    See Section Break 
    1) Click ViewTab⇒ Drafts.
    2) On the Home tab, in the Find group, click Go To.
    3) Click Section. Click Next to find section breaks in the document. Draftviewmakes.
  • Step3 
    use a document’s section break to vary the header or footer
    If your document is already divided into sections, you can use the section breaks to configure header and footers.
  1. Starting at the beginning of the document, click in the first section for which you want to vary the header or footer.
  2. On the Insert tab, in the Header & Footer group, click Header or Footer.
  3. click Edit Header or Edit Footer.
  4. On the Headers & Footers tab, In the Navigation group, click Link to Previous connection between the header or footer in this section and the previous section.
  5. Change the existing header or footer, or create a new header or footer for this section.
  6. In the Navigation group of the Design tab (Header & Footer contextual tab), click Next Section advance the cursor to the header or footer of the next section.
  7. On the Headers & Footers tab, in the Navigation group, click Link to the previous connection between the header or footer in this section and the previous section.
  8. Change the existing header or footer, or create a new header or footer for this section.
  9. Repeat the previous three steps for all of the sections in the document.
Editing a Section Break.

The section formats are saved in the section mark at the end of each section. Therefore, the section mark controls all the text that precedes it. To edit a section break Display the document in Outline or Draft layout view.

  1.  Double-click the section break line. The Page Setup dialog box will display. If necessary, display the Layout tab.
  2.  Under Section, select from the list in the Section start drop-down list. Click OK.
    Generally, section marks do not display at the end of the last section in a document. You can, of course, still change the section formats. Click in the last paragraph of the document before you begin to change the settings.
    Deleting a Section:
    When a section mark is deleted, all the section formats are removed. The text above the deleted section mark becomes part of the section below, and the formats in the section below are applied to the text above. To delete a section.


  1. If necessary, display the document in Draft, or Outline view to the section break mark display.
  2. Click the section break mark. Make sure the insertion point displays immediately to the left of the section break mark. Press Delete.

How page break and section break work in word

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